The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (2023)

The latest presentation apps have made it easier than ever to format slides and create professional-looking slideshows without giving off a "this is a template" vibe. Even standard PowerPoint alternatives have updated key features to make it easier than ever to collaborate and create presentations quickly, so you can spend more time prepping for your actual presentation.

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If, like me, you've been using Google Slides unquestioningly for years, it's a whole new world out there. The newest crop of online presentation tools go way beyond the classic slideshow experience, with new features to keep your audience's attention, streamline the creation process with AI, and turn slide decks into videos and interactive conversations.

I spent a lot of time testing the top presentation software solutions out there to bring you the best of the best.

The best presentation software in 2022

  • Canva for a free presentation app

  • Beautiful.ai for AI-powered presentations

  • Prezi for non-linear, conversational presentations

  • Powtoon for video presentations

  • Genially for interactive, presenter-less presentations

  • Pitch for collaborating with your team on presentations

  • Zoho Show for a simple presentation app

What makes a great presentation app?

How we evaluate and test apps

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.

When looking for the best presentation apps, I wanted utility players since slideshows are used for just about everything, from pitch decks and product launches to class lectures and church sermons. With that in mind, here's what I was looking for:

  • Pre-built templates. The best presentation tools should have attractive, professional-looking templates to build presentations in a hurry.

  • Sharing and collaboration options. More people are working remotely. Whether you plan to share your webinar slides later, or you just want to collaborate with a coworker on a presentation, it should be easy to share files and collaborate in real-time.

  • Flexibility and customization options. Templates are great, but top presentation apps should enable you to customize just about everything—giving you the flexibility to build exactly what you need.

    (Video) 5 Free PowerPoint Alternatives That are Actually Good!

  • Affordability. Creating compelling presentations is important, but you shouldn't have to bust your budget to make it happen. With capable free tools on the market, affordability is a top consideration.

Beyond that, we also looked for presentation apps that brought something unique to the table, like video presentations or AI design—features above and beyond what you can get for free from a legacy solution like PowerPoint or Google Slides.

Here's what my testing workflow looked like:

After my first round of testing, I went back into the top performers to test any unique or niche features like AI, brand settings, interactive content, and more. With that, these are the best presentation apps I found—each one really brings something different or radically easy to the table.

Already have slides and want a great way to share them instead? Here are the best apps to share presentations.

The best free presentation software

Canva (Web, Windows, Mac, Android, iOS)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (1)

Canva offers one of the most robust free plans of all the presentation apps I tested. The app delays account creation until after you've created your first design, so you can get started building your presentation in seconds. Choose from an almost overwhelming number of beautiful templates (nearly all available for free), including those designed specifically for education or business use cases.

Anyone who's accidentally scrolled too far and been bumped to the next slide will appreciate Canva's editor interface, which eliminates that problem altogether with a smooth scroll that doesn't jump around. Choose from a handful of preset animations to add life to your presentations, or browse the library of audio and video files available to add.

(Video) What is a better alternative to PowerPoint for academics who want to make engaging presentations? 🤔

Canva recently added a number of new options for sharing your presentation, including adding collaborators to your team, sharing directly to social media, and even via QR code.

Present directly from Canva and let audience members submit their questions via Canva Live. Once you share a link to invite audience members to your presentation, they can send questions for you to answer. As the presenter, you'll see them pop up in your presenter view window, so you can keep the audience engaged and your presentation clear.

Canva pricing: Free plan available; paid plans start at $119.99/year for up to 5 users and include additional features like Brand Kit and premium templates and stock assets.

The best presentation app for AI-powered presentations

Beautiful.ai (Web, Mac, Windows)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (2)

If you're like me, editing granular spacing issues is the absolute worst part of building a presentation. Beautiful.ai uses artificial intelligence to take a lot of the hassle and granular design requirements out of the presentation process, so you can focus on the content of a presentation without sacrificing professional design. Look at the GIF above as an example: when you drag an element toward a specific area of the slide, it'll automatically drop it into place for you.

The editor is a little different from most presentation apps, but it's still intuitive—and you'll start off with a quick two-minute tutorial. When creating a new slide, scroll through "inspiration slides" to find a layout you like; once you choose, the app will pull the layout and automatically adapt it to match the design of the rest of your presentation.

With 10 themes, several templated slides, over 40 fully-designed templates, and 23 different color palettes to choose from, Beautiful.ai strikes a perfect balance between automation and customization.

While traditional collaboration features are limited on the free plan, paid plans are reasonably priced and offer sharing and collaboration options that rival collab-focused apps like Google Slides. And speaking of Google, you can connect Beautiful.ai with Google Drive to save all your presentations there.

Beautiful.ai pricing: Plans start at $12/month for unlimited slides, revision history, viewer analytics, and more. Upgrade to a Team plan for $40/user/month to get extra collaboration and workspace features and custom brand controls.

If you're looking for an AI presentation tool, Slidebean is another great option for startups. The app offers a number of templates; a unique, content-first outline editor; and AI design help that you can toggle on or off for each slide. I didn't include it on the list mainly because of the price: the free plan is quite limited, and the paid all-access plan starts at $29/month.

The best presentation app for conversational presentations

Prezi (Web, Mac, Windows, iOS, Android)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (3)

Struggling to squeeze information into a basic, linear presentation? Give Prezi a try. Unlike nearly all other presentation apps on the market, Prezi Present doesn't restrict the structure of your presentation to a straight line. The editor focuses on topics and subtopics and allows you to arrange them any way you want, so you can create a more conversational flow of information.

With the structural flexibility, you still get all the same customization features you expect from top presentation software, including fully-editable templates.

Plus, Prezi comes with two other apps: Prezi Design and Prezi Video. Prezi Video helps you take remote presentations to a new level. You can record a video where the presentation elements are displayed right over your webcam feed. Record and save the video to share later, or connect with your video conferencing tool of choice (including Zoom, Microsoft Teams, Google Meet, and more) to present live.

(Video) Beautiful.ai vs Prezi.com. Competition (part 1). The best presentation software in 2022

Prezi pricing: Free 14-day trial and a free plan that includes up to 5 visual projects; paid plans start at $15/month.

The best presentation app for video presentations

Powtoon (Web, iOS, Android)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (4)

Powtoon makes it easy to create engaging videos by orienting the editor around a slide deck. Editing a Powtoon feels just like editing a presentation, but by the time you finish, you have a professional video.

You can edit your slides at any time, and when you hit play, a video plays through your deck—the feel is almost like an animated explainer video. Each slide includes the animations you choose and takes up as much time as is needed based on the content on the slide. Powtoon figures the timing automatically, and you can see in the bottom-right of the editor how much time is used on your current slide versus the total presentation. If you ever want to present as a slide deck, just toggle between Slideshow and Movie.

You'll likely need to subscribe to a paid plan to get the most out of Powtoon—like creating videos longer than three minutes, downloading them as MP4 files, and white-labeling your presentations—but doing so won't break the bank. Plus, you'll unlock tons of templates complete with animations and soundtracks.

One of my favorite Powtoon features is the ability to orient your video: you can choose horizontal orientation (like a normal presentation) or opt for vertical (for mobile) or square (for social media). When your presentation is ready, you can publish straight to YouTube, Wistia, Facebook Ads, and any number of other locations.

Powtoon pricing: Limited free plan available; paid plans start at $20/month and include white-labeling, priority support, additional storage, and more.

The best presentation app for interactive presentations

Genially (Web)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (5)

While many presentation apps are built for presenter-led decks, Genially's interactive features and animated templates make it easy to build a self-led presentation. A variety of interactive buttons allow you to show viewers additional context on hover, have them skip to any page of your deck, and let them navigate to external links.

This presentation program offers a bunch of searchable templates, including some for business proposals, reports, social media presentations, and more (though most of those are available on premium plans only). Genially also includes Smart blocks—templated blocks of content for elements like data visualizations, image galleries, and more.

My favorite feature is the brand settings. Premium users can set universal branding guidelines that include your logo, color scheme, fonts, images, backgrounds, and more. Think of them like a custom template, created and customized by you, that the whole team can use. Once set, your team can easily create on-brand presentations that automatically apply your brand settings, without even thinking about it.

Plus, Genially supports additional content like training materials, infographics, interactive images, and more—all subject to your brand presets.

Genially pricing: Free plan available with unlimited creations and views and access to templates; paid plans start at $7.49/month and include additional download options, privacy controls, offline viewing, premium templates, and more.

The best presentation app for collaborating with your team

Pitch (Web, Mac, Windows, iOS, Android)

(Video) Best Free PowerPoint Alternatives: Prezi, Canva, Xtensio, Google Slides

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (6)

Need to collaborate on presentations with your team? Pitch is a Google Slides alternative that gets the job done. As far as decks go, Pitch includes all the beautifully-designed templates, customizability, and ease of use you expect from a top-notch presentation tool. But the app really shines when you add your team.

The right-hand sidebar is all about project management and collaboration: you can set and update the status of your deck, assign entire presentations or individual slides to team members, plus comment, react, or add notes. Save custom templates to make future presentations even easier and faster.

You can also invite collaborators from outside your company to work with you on individual decks. And if you opt for a paid plan, Pitch introduces workspace roles, shared private folders, and version history.

The "Go live" feature is a personal favorite—with just a click on the headphones icon in the top right, you can start a live video call. Any team members who open the presentation can hop in and collaborate in real-time.

Pitch pricing: Free plan offers unlimited presentations, custom templates, and live video collaboration; paid plans start at $8/user/month for additional workspace features, presentation analytics, and more.

The best simple presentation app

Zoho Show (Web, iOS, Android, Chrome)

The best presentation software in 2022: 7 PowerPoint alternatives | Zapier (7)

If you're looking for a simple, yet capable presentation app that's a step up from Google Slides, Zoho Show is a great option. It's completely free to use, offers a clean, intuitive editor, and includes a number of templates.

Templates are on the basic side, but they boast a more modern and professional design than much of what Google Slides or PowerPoint offer. And I love that you can set the font and color scheme for the whole template, right from the start.

The app doesn't skimp on collaboration or shareability either. You can invite collaborators via email or shareable link, and comments and version history make it easy to work together on presentations. Once you're ready to share, you can even broadcast your presentation to a remote audience right from within Zoho.

Plus, you can one-click lock slides to prevent any more editing or hide individual slides to customize your presentation for different audiences.

Zoho Show price: Free

What about the old standbys?

You might notice a few major presentation players aren't on our list, including OGs Microsoft PowerPoint, Apple Keynote, and Google Slides. These apps are perfectly adequate for creating basic presentations, and they're free if you have a Windows or Mac device or a Google account.

I didn't include them on the list because the presentation space has really developed in the last several years, and after testing them out, I found these behemoths haven't kept pace. If they weren't made by Microsoft/Apple/Google, I might not even be mentioning them. They're pretty basic tools, they're behind the curve when it comes to templates (both quantity and design), and they don't offer any uniquely valuable features like AI, robust team collaboration, branding controls, video, and so on.

If you're reading this, you're probably looking for an alternative that allows you to move away from one of the big 3, and as the presentation platforms featured above show, there's a ton to gain—in terms of features, usability, and more—when you do.

(Video) 4 FREE Tools to Improve Your Next Presentation!

This post was originally published in October 2014 and has since been updated with contributions from Danny Schreiber, Matthew Guay, Andrew Kunesh, and Krystina Martinez.

FAQs

What is the best alternative to PowerPoint? ›

Some of the best PowerPoint alternatives include Prezi, Keynote, Slides, Slidebean, Zoho Show, Google Slides, Canva and – of course – Visme.

Is PowerPoint The best presentation software Why? ›

PowerPoint was one of the first tools to offer easy-to-use, customizable templates—a major plus for non-designers. But design-wise, PowerPoint isn't the most engaging platform or presentation software. Your business presentations will lack the impact you desire, leading to monotonous presentations few enjoy seeing.

What is the most commonly used presentation software today? ›

Based on our research, the three most popular programs are Microsoft PowerPoint, Google Slides, and Keynote, roughly in that order. PowerPoint is far more popular than the other two, though. All three are good options, depending on what you're looking for.

Is prezi better than PowerPoint? ›

The main difference between Prezi and PowerPoint is that Prezi is a cloud-based tool for creating non-linear presentations while PowerPoint is an offline tool for creating standard presentations. In this comparison guide, you'll learn what tool is best for your presentations in 2022.

What is a free alternative to PowerPoint? ›

Google Slides is an online tool and doesn't require any software installation, whereas PowerPoint is more suited to offline work and comes as a desktop app that needs to be installed. Also, Google Slides is cloud based, and it offers better collaboration and is suitable for teams with many people.

Is Google Slides better than PowerPoint? ›

The pros and cons of each software vary depending on the specific needs of a business. However, generally speaking, Google Slides is better for creating presentations that are interactive and easy to navigate, while PowerPoint is better for creating more traditional presentations.

What is a popular presentation software? ›

Presentation Software Overview

This concept is something we are familiar with, and in most cases, we've been taught to deliver presentations using Microsoft Powerpoint from a young age. Powerpoint has been the dominant presentation software for a long time and is still a very popular choice.

What presentation software is used for? ›

Presentation software (sometimes called "presentation graphics") is a category of application program used to create sequences of words and pictures that tell a story or help support a speech or public presentation of information.

What are 3 advantages of PowerPoint? ›

Advantage—easy to create colorful, attractive designs using the standard templates and themes; easy to modify compared to other visual aids, such as charts, and easy to drag and drop slides to re-order presentation.

Why type of software is used in PowerPoint? ›

Microsoft PowerPoint is a powerful slide show presentation program. It is a standard component of the company's Microsoft Office suite software, and is bundled together with Word, Excel, and other office productivity tools. The program uses slides to convey information rich in multimedia.

What are 3 common uses for powerpoints? ›

With PowerPoint on your PC, Mac, or mobile device, you can:
  • Create presentations from scratch or a template.
  • Add text, images, art, and videos.
  • Select a professional design with PowerPoint Designer.
  • Add transitions, animations, and cinematic motion.

Which is the best app for PPT presentation? ›

10 best Presentation Apps to create amazing presentations
  • Prezi. Prezi free alternatives. Canva. Beautiful.ai. Powtoon.
  • FlowVella.
  • SlideModel.
  • Depositphotos.
  • Google Slides.
  • Slidebean.
  • Keynote.
  • Slides.
13 Jun 2022

Which is better PowerPoint or Keynote? ›

Keynote allows you to easily integrate sounds and videos into your project, something that may be quite frustrating to do in PowerPoint. Better usability. Keynote is easier to take up for a first-time user, and there are more customizing options that, however, don't litter your toolbar. Product integration.

Is Canva better than PPT? ›

Both PowerPoint and Canva have their own advantages and disadvantages. If you need to create a complex presentation with multiple elements, then PowerPoint is the better option. However, if you want to create a simple presentation quickly and easily, then Canva is the better option.

Is Canva or PPT better? ›

If you're looking for something simple and user-friendly, go with Canva. If you need more features and customization options, PowerPoint is the better choice. PRO TIP: Both Canva and PowerPoint are great tools for creating visuals, but they each have their own strengths and weaknesses.

Is PDF or PPT better? ›

PowerPoint trumps PDF delivery in all aspects of attention-grabbing. With PowerPoint, animations can be added within slides, 3D models can come alive, and morphing techniques can be applied between different slides to add a lot of visual interest.

Is there a Google alternative to PowerPoint? ›

Google Slides: Online Slideshow Maker. Google Workspace.

Can I download Microsoft PowerPoint for free? ›

The good news is if you don't need the full suite of Microsoft 365 tools, you can access a number of its apps online for free -- including Word, Excel, PowerPoint, OneDrive, Outlook, Calendar and Skype. Here's how to get them: 1. Go to Office.com.

Is Word or PowerPoint better? ›

MS Word is used for preparing documents which have higher quantum of text and tables. This is generally used in report preparation. On the other hand, MS Powerpoint is used in cases where you want to give a presentation.

Which is better Keynote or Google Slides? ›

If you are an Apple user and you want to create a stunning presentation without looking for templates – Keynote might be the right solution. However, if collaboration is important for you and your team works on different types of devices, Google Slides is the safer option.

Which is better Microsoft Word or PowerPoint? ›

While MS Word is used to create detailed documents, PowerPoint is used to present as much information with as little text as possible. PowerPoint can be seen as a visual representation of data and MS Word is a text-based representation of data.

What is an online presentation software? ›

What is an online presentation tool? An online presentation tool is an application that displays information and graphics in a slideshow format.

What is presentation software very short answer? ›

Presentation software is a category of application software that is specifically designed to allow users to create a presentation of ideas by stringing together text, images and audio/video. The presentation tells a story or supports speech or the presentation of information.

What is the best free software to make presentations? ›

Best Free Presentation Software & Tools
  • Mentimeter.
  • Ludus.
  • Haiku Deck.
  • Pitch.
  • Canva.
  • Visme.
  • Google Slides.
  • Prezi.
5 May 2022

How a presentation software is useful for students? ›

These presentation software solutions help students prioritize the information that's most useful to their audience and hone the ability to present that material in a visually engaging way. They can also be used in conjunction with screencasting or screen sharing to present in a more live or interactive manner.

Who created PowerPoint? ›

Microsoft PowerPoint, virtual presentation software developed by Robert Gaskins and Dennis Austin for the American computer software company Forethought, Inc. The program, initially named Presenter, was released for the Apple Macintosh in 1987.

Why is PowerPoint powerful? ›

PowerPoint allows you to use images, audio and video to have a greater visual impact. These visual and audio cues may also help a presenter be more improvisational and interactive with the audience.

What is the main function of PowerPoint? ›

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows you to create professional-looking electronic slide shows.

Why is it called PowerPoint? ›

According to Gaskins, one night he came up with "Power point" randomly under the shower. Initially, nobody liked it, but when his colleague Glenn Hobin independently had the same idea (he saw a sign on an airport reading "POWER POINT"), they took it for an omen and stuck with the name.

What is PowerPoint presentation PDF? ›

Microsoft PowerPoint is a professional presentation program that allows the user to create "presentation slides" that can be displayed on the computer screen or through a projector that is plugged into the computer.

Is PowerPoint an example of a software? ›

The correct answer is Application Software. Microsoft PowerPoint is a type of Application Software. Microsoft PowerPoint is a presentation program, created by Robert Gaskins and Dennis Austin. It was released on April 20, 1987.

What is the full form of PPT? ›

PPT stands for PowerPoint Presentations which are demonstrations of data, methods or a sequence of steps by which something is done.

Where is PowerPoint mostly used? ›

PowerPoint is one of the most popular software for presentations. It is part of the Microsoft Office suite and can be used for personal, business, and educational purposes. Most known for its templates and easiness of use, PowerPoint had conquered the presentations game.

Who uses Microsoft PowerPoint? ›

PowerPoint is generally used by business people and students to design slide show presentations. Q. 3 Why is it essential to learn PowerPoint?

Which is better PPT or PPTX? ›

PPTX Files Support Newer PowerPoint Features

There are a number of PowerPoint features that the old PPT format does not support. For example, if you want to make full use of PowerPoint animations, you might want to switch to the newer PPTX format.

Is PowerPoint still popular? ›

Out of the 500 million PowerPoint users in the world, over 120 million of those people use PowerPoint to create presentations in a business environment, which means that it's still very likely that you currently use and may continue to use PowerPoint for your own work.

What is Keynote best for? ›

Keynote is part of Apple's iWord productivity suite. It was designed especially for Mac and iPhone/iPad users. It lets you create memorable presentations of any Apple device. You can even create diagrams and illustrations on your iPad using Apple Pencil.

Is Google Slides any good? ›

Better than Powerpoint!

The UX is just easy and intuitive. They update their templates a lot and help your presentations have a very polish professional look. It is still pretty difficult to edit a google slide on a mobile phone. I don't expect to create a full presentation but being able to edit easily would be nice.

Is Google slide better than PowerPoint? ›

The pros and cons of each software vary depending on the specific needs of a business. However, generally speaking, Google Slides is better for creating presentations that are interactive and easy to navigate, while PowerPoint is better for creating more traditional presentations.

Is Google Slides better than Microsoft PowerPoint? ›

Each tool has capabilities and strengths that the other lacks. For example, Google Slides makes it much easier to work across IOS, Android and desktop devices. However, Microsoft PowerPoint has a robust desktop solution that gives you the ability to do things like embed audio files and draw your animations.

What is Google's alternative to PowerPoint? ›

Google Slides: Online Slideshow Maker. Google Workspace.

What are 2 things that Google Slides can do that PowerPoint can t? ›

There are 26 templates to choose from and the ability to embed videos, images, animations, etc. You can automatically access your presentation from anywhere with a web connection; compared to Powerpoint which saves a local copy on your computer and would need you to upload to the cloud to be able to access from ...

Can Google Slides replace PowerPoint? ›

Google Slides is just as easy to use as PowerPoint and Keynote, plus, it also gives you the ability to collaborate from wherever you and your team members are in the world. You'll also score the following features with Slides: 26 themes to choose from this time. The ability to embed videos and use animations.

Why is Google Slides so good? ›

It saves so much time compared to Powerpoint, which is great. It's also easy to duplicate and copy slides, including from other presentations, which is super helpful. I also like how easy it is to add comments and to tag people.

Is Google slides or Canva better? ›

In conclusion, Canva is better for those who need an easy-to-use program with lots of templates and design options. Google Slides is better for those who need a more robust program for creating presentations or collaborating with others.

Why is Canva not PowerPoint? ›

Compared to PowerPoint, Canva allows for more sophisticated designs without being tricky to use. The ready-made templates, the wide selection of fonts, and the handy drag-and-drop tool make Canva quicker to learn so you can get your presentation up and running faster.

Does Adobe have a program like PowerPoint? ›

Adobe Presenter helps you change presentations to suit your needs in the following ways: Enhance PowerPoint presentations with multimedia. Add multimedia, including audio (such as voice-over narration), video, and quizzes and surveys, without leaving PowerPoint.

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