14 Best Powerpoint Add Ins And Plugins To Boost Your Productivity (2023)

A presentation can be as simple as it can be by just adding the slides and content, or it can be more visually appealing and engaging. PowerPoint add-ins allow you to use advanced features to improve the design and capabilities of your presentation.

What are PowerPoint Add-ins and Plugins

PowerPoint add-ins and plugins are extra tools to get additional advanced features while creating your PowerPoint presentations. They make presentations simple, appealing, and interactive. They are available to download from Microsoft Appstore and third-party websites.

Benefits of PowerPoint Add-ins and Plugins

The following are some advantages of using the add-ins:

They help create engaging and highly-visual presentations easily.They provide professional images, graphics, and symbols to add to your presentations.They offer advanced data presentation features with easy-to-use controls.They increase productivity by saving time in making complex presentations.They help you create charts, diagrams, and graphs for business and academic purposes.

How to install add-ins using Office Store or a third-party website

Following are two simple ways to find and download the PowerPoint add-in you want:

Office Store (AppSource)

Microsoft has its Office Store – AppSource, which has a list of all the add-ins available to use for office applications. Follow these steps to download them from the AppSource:

Go to AppSource by clicking here.Sign in using your Microsoft account.Search and find the add-ins you want to download.Click the Get It Now button.Give Microsoft permission to install the add-in.Select the application for which you want the add-in.

Third-Party Websites

There are various third-party websites available on the internet from where you can also download the add-ins. These add-ins are primarily for business use and are mostly not free.

Powerpoint Add-ins and Plugins

Following are some of the best PowerPoint add-ins that will help you create great presentations:


Lucidchart is an excellent tool to boost productivity. It offers powerful features to accelerate business progress and drive innovation.Following are some important features of Lucidchart:

(Video) Best PowerPoint Add ins

Enable linking data to diagrams or visualsAllow transforming diagrams or visuals into seamless slide deck presentationHelp you create an Account Map or Org Map salesAllow connecting with Salesforce and LinkedIn Sales NavigatorAllow integration with multiple Apps like ZapierReusable custom shape feature to avoid creating specific diagrams, shapes, or visuals again and again

Lucidchart has over 15 million users worldwide who use the application to combine diagramming, data visualization, and collaboration features.


Power-user is an intelligent tool for PowerPoint, Excel, and Word to help you quickly create business presentations and spreadsheet reports. The app helps in boosting productivity by up to 40%.Following are some important features of Power-user:

Offers to customize or convert templates and themes to match your business themeUnpivot table feature turns the database into a table within secondsAllow setting up corporate style for charts, tables, and cells.Offers training and adoption support as per your team’s experience and prioritiesProvides technical support

The app has various templates and other visual elements like maps, pictures, charts, icons, and diagrams. It allows formatting presentation using the available template and graphic elements to give your slide a professional, polished, uniform look.

ToDo List Pro

ToDo List Pro is an Office tool for maintaining To-Do lists in your presentation or excel.Following are some important features of ToDo List Pro:

The Add-in can read and make changes to the contentIt creates a To-Do list and automatically saves it with the document.

ToDo List Pro is an excellent application to increase productivity. You can download and use the tool for free.


QR4Office is a tool to generate custom QR codes and insert them into your PowerPoint presentation with just a few clicks.Following are some important features of QR4Office:

Embedding QR codes provide additional information such as downloadable resources, reports, whitepapers, etc.It is a clean, easy-to-use application.It helps make PowerPoint presentations more accessible to the audience.


QR4Office provides a stylish way to add additional material or information to your slides using QR codes. You can also use it to collect feedback or take a quick poll.


Pickit tool makes it effortless to add spectacular visuals to your PowerPoint presentations. It offers free high-quality images and icons.Following are some important features of Pickit:

It offers a vast images collectionHas multiple images categories to meet all your requirements for presentations, online courses, business agendas, etcProvides Abracadabra tool for easy text look-up feature allowing to search a text by just right-clicking itAllow asking for custom pictures from its user community.

This PowerPoint add-in is a great application to add your creativity to your presentations.

Pro Word Cloud

Pro Word Cloud helps users create a word cloud from the text and add it to their presentation.Following are some important features of Pro World Cloud:

It creates beautiful word clouds from the textIt can be read from the documentIt can end data over the internet

Pro Word Cloud allows customizing the word cloud with different sizes, fonts, layouts, and color schemes.

Emoji Keyboard

Emoji Keyboard allows the styling of your complex and dull presentation to make it more lively and appealing, mainly for a younger audience.Following are some important features of the Emoji Keyboard:

Offer library of over 1,300 variants of emojiIt saves time searching for relevant emoji over and over onlineIt helps to grab the audience’s attention by adding excellent visual appeal

Emoji Keyboard requires minimal permission for using the emojis.

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Pexels is an excellent tool for adding relevant images to your PowerPoint presentations. It has a collection of 100% copyright-free images.Following are some important features of Pexels:

Allow seamless and convenient search for imagesOffer easy-to-navigate image search engineProvide access to free stock imagesAllow highlighting or saving images

One of the unique features of Pexels is that it allows search-by-color options to match the theme of your presentation.

Symbols and Characters

The Symbols and Characters allow searching and using special symbols and characters in your presentations. By typing a letter or short phrase, look up your relevant diacritics, special characters, or symbols.Following are some important features of Symbols and Characters:

Offer an auto-lookup feature to suggest relevant and suitable symbols for your presentationAllow searching by single letters like a,b,c, etcAllow searching in a specific language table or subset

Just click the selected symbol to insert the symbols, and it will be added to your presentation at the desired location.

Scan&Paste for Office 365

Scan&Paste for Office 365 is great too to save time in adding images to presentations, documents or OneNote. It enhances PowerPoint presentations.Following are some important features of Scan&Paste for Office 365:

Allow adding images quicklyOffer portable photo scannerNo need to create an account to download imagesStores your scanned images anonymously for up to seven days

It is a very easy-to-use application. All you have to do is download the tool, scan images, pair it with your Office program and start adding the images into your presentations.


PowerPointLabs increases productivity by saving time in creating complex animated presentations.Following are some important features of PowerPointLabs

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Allow highlighting bullets and lighting up slidesOffer in-slide animationsEnable adding audio narration from your speakerQuickly build or update roadmaps in your presentationJust with a single click, add subtitles or captions

It was created by the National University of Singapore and had various collections of well-designed and easy-to-use effects.

PhET Sims

PhET Sims, created by PhET Interactive Simulations at the University of Colorado, is a collection of interactive simulations for science. It provides simulations that are built on education research.Following are some important features of PhET Sims:

It has models and representationsPhET Sims support instructional uses like labs, lecture, academic tasks, etc.It is ideal for Grades K-12 and university classesProvides a library of instructional slides on Science and Maths

The app best allows academic course authors to translate their ideas into simulations without distortion.

Office Timeline

Office Timeline is a timeline maker and Gantt chart powerpoint-based tool. This app allows users to produce timelines, Swimlanes, and Gantt charts and customize them to make them more visually appealing.Following are some important features of Office Timeline:

Create professional and elegant timelines, roadmaps, Gantt Charts, etc.Project management toolCustomize charts and timelines – change/edit color, data format, text position, etcCreate Swimlanes and add milestones inside SwimlanesAllow importing data from Excel and ProjectDrag and Drop tasks and milestones

Office Timeline offers excellent technical support and unlimited free updates.


Mentimeter is a fantastic PowerPoint tool to provide an interactive experience to audiences.Following are some important features of Mentimeter:

Turn workshops, meetings, training, and conferences into interactive sessionsAllow asking the audience multiple choice questions or voting through their smartphonesEnable adding images, gifs, word clouds, etc., in your presentations.

(Video) FREE Excel Add-in to Boost Your Productivity

You can get the basic feature free, but you must use the paid premium plan to get the advanced part.

Final Words

PowerPoint add-ins and plugins are a great way to access PowerPoint features not available to level up your presentations. You can go through all the add-ins mentioned in the article to find which will be best for your next presentation. Make sure you don’t overuse those tools responsibly and efficiently.You can also explore the best professional PowerPoint templates for creating stunning presentations for every client meeting.

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What is the 10 20 30 Rule of PowerPoint? ›

You may also have heard of the 10-20-30 rule. Created by former Apple brand ambassador Guy Kawasaki, the 10-20-30 rule states that a PowerPoint presentation should have no more than 10 slides, never last longer than 20 minutes, and should use a minimum point size of 30 for the font.

What is the 5 5 5 rule in PowerPoint? ›

The 5/5/5 Rule explains what it is right in the name: when creating slides for your presentation, use at most: 5 words on a single line. 5 lines of text on a single slide. 5 slides that apply the first two rules in a row.

How do you increase productivity in PowerPoint? ›

9 Tips to Boost Your Productivity with PowerPoint
  1. Start with an outline. ...
  2. Make use of templates. ...
  3. Build a library of commonly used graphics and charts. ...
  4. Use shortcuts. ...
  5. Customize the "Quick Access Toolbar" ...
  6. Pin presentation to the "Open" Menu. ...
  7. Familiarize yourself with the "Selection Pane"
Mar 10, 2016

What is the 6 6 6 Rule of PowerPoint? ›

A good way to keep yourself in line is by remembering the 666 rule. Presentation University recommends slides shave no more than six words per bullet, six bullets per image and six word slides in a row.

What should every PowerPoint have? ›

What should be included in the PowerPoint slides?
  • Text – allows you to reinforce your main points and keep key terms and concepts in the readers' minds. ...
  • Images – illustrate or highlight your main point. ...
  • Graphs or Tables – present complicated information or numerical figures in a clear and easily digestible manner.

What is the 7 by 7 rule in PowerPoint? ›

What is the 7x7 Rule for PowerPoint? The 7x7 Rule says that, for each slide in your presentation, you should use no more than: 7 lines (or bullets) per slide. 7 (or fewer) words per line.

What is the 2 4 8 rule in PowerPoint? ›

Experts emphasize – and practitioners know – the 2.4. 8 rule: 2 minutes per slide / 4 bullet points per slide / 8 words per bullet point. But how often do we actually follow it? And how easy is it?

What is the golden rule of PPT? ›

The rule states that each presentation should have no more than 10 slides each. The total time taken for the presentation should not exceed 20 minutes. And the font size for all the text in the presentation should not be less than 30 px.

What is the 5'7 rule in PowerPoint? ›

Use no more than 7 words per line and no more than 7 lines per visual. b. If you need more words, make sub-points below the main point. c. Only present one main point with a maximum of six sub-points on a slide.

What are the 4 factors that increased productivity? ›

“Positive attitude and involvement of management,” “Proactive employees,” “Good working conditions,” “Tools and equipment to raise productivity,” and “Availability of water, power and other input supplies” have been ranked as top five factors.

What is the 1 6 6 rule in PowerPoint? ›

The 1-6-6 Rule: Quite simply, each PowerPoint slide should have one main idea, a maximum of six bullet points, and a maximum of six words per bullet point.

What are the 5 principles of a good PowerPoint? ›

Here are five principles you must use to create powerful PowerPoint presentations:
  • It's About You, Not the Slides. ...
  • Let Your PowerPoint Slides Support Your Point, Not Make It. ...
  • Incorporate Graphics Into Your PowerPoint Presentation to Evoke Emotion. ...
  • Keep Your PowerPoint Slides Simple. ...
  • Tell a Story with Your Presentation.
Nov 25, 2013

What is the 1 7 7 rule? ›

Many books on presentations advise people to follow a "1x7x7 rule" — which means that we should use no more than one main idea per slide, no more than seven lines or text, and no more than seven words per line.

What are the 3 master views in PowerPoint? ›

The tools are the 3 Master Views: Slide Master, Handout Master, and the Notes Master.

What does F7 do in PowerPoint? ›

When you need to check your spelling or use the thesaurus in PowerPoint, you can use keyboard shortcuts instead of searching through menus. For the spell check feature, press F7. If you're on a laptop, you may also need to hold the Fn (Function) key as you press F7 to activate the shortcut.

What is the 8x8 rule of PowerPoint? ›

The recommendation that each slide in a presentation should contain a maximum of eight lines of text with a maximum of eight words in each line.

What is the rule of 4 in PowerPoint? ›

4x4 rule — If you have to use bullets use them sparingly — use one thought per line, no more than four words per line and no more than four bullets on a single slide. Typically do not write in complete sentences — the shorter, more concise your message the better. You're trying to evoke an emotional response.

What should be avoided PowerPoint? ›

  • Common mistakes to avoid when making a. PowerPoint presentation. ...
  • Too much text. It is easy to see why people make this mistake so often. ...
  • Bad color schemes. Many people end up using inappropriate and unprofessional color combinations, which can end up looking really tacky. ...
  • Unreadable Text. ...
  • Too many elements. ...
  • Slide Transitions.

How many slides should a 10 minute PowerPoint have? ›

Rule of thumb for the number of slides is 10 slides for 10 minutes, and many speakers will vary between 20 to 30 seconds or a minute per slide. Create only 10 or 12 slides to be used during this 10-minute period. Information on the slides should be able to be immediately absorbed.

What does death by PowerPoint mean? ›

Death by PowerPoint is a phenomenon caused by the poor use of presentation software. Key contributors to death by PowerPoint include confusing graphics, slides with too much text and presenters whose idea of a good presentation is to read 40 slides out loud.

What Colours not to use in PowerPoint? ›

Given these general interpretations, you would want to steer away from using too much of colors such as black, orange, gray, red and brown, since they can either be too passive or too aggressive.

How many slides should a 7 minute presentation be? ›

“Keep it to one slide for every three minutes.” Even presentation pros like Guy Kawasaki will advocate for the 10/20/30 rule (10 slides, 20 minutes, 30 point font).

What is the 10 second rule in presentation? ›

What's the 10-second rule? Simple – whatever you put on your slide, a person should be able to fully comprehend it in 10 seconds or less, according to Dewett. And it is a simple rule to adhere to, as all you have to do is look at your slides one-by-one for 10 seconds each, and see if you can fully comprehend each one.

What is the rule of 3 for making an amazing presentation? ›

A recognised presentation structure is to open with a hook, introduce the topic you're going to talk about, highlight your key message and then use 3 supporting points to explain and define your key message before summarising with a call to action.

What are the 5 P's of presentation explain each? ›

A presentation is the culmination of the five p's of presentation; planning, preparation, consistency, practise and then performance of the finished piece.

What are the 10 simple rules for effective presentation? ›

  • Rule 1: Include only one idea per slide. ...
  • Rule 2: Spend only 1 minute per slide. ...
  • Rule 3: Make use of your heading. ...
  • Rule 4: Include only essential points. ...
  • Rule 5: Give credit, where credit is due. ...
  • Rule 6: Use graphics effectively. ...
  • Rule 7: Design to avoid cognitive overload.
Dec 2, 2021

What is 77 rule in presentation? ›

The 7x7 rule is simple: For every slide, use no more than seven lines of text — or seven bullet points — and no more than seven words per line. Slide titles aren't included in the count.

How many slides should a 5 minute PowerPoint be? ›

How many slides are in a 5-minute presentation? Generally speaking, you'll want to stick to just five or six slides for a five-minute presentation, but there's no set limit on how many yours will require. You may choose to have twenty slides and to spend about 10 or 15 seconds on each depending on your subject matter.

What is the rule of thumb in PowerPoint? ›

A popular rule of thumb is no more than 5 (+ /- 2) points on a slide. A more useful rule of thumb may be no more than 1 idea per slide. A good slide guides the viewer towards the essence of an idea, rather than listing of the idea's attributes. Suggestion 2: Less is More (More or less)

What are the 4 types of productivity tools? ›

5 Types of Productivity Tools Every Marketing Professional Needs
  • Work Management/Project Management Software. ...
  • To-Do List Software. ...
  • Performance Management/Time-Tracking. ...
  • Editorial Calendar Management. ...
  • Internal Communications/Email Management.
Aug 17, 2022

What is the most useful productivity tool? ›

25 of the Best Productivity Tools You Can Use
  • Paymo. ...
  • Everhour. ...
  • Hubstaff. ...
  • Time Doctor. ...
  • Evernote. ...
  • Microsoft OneNote. ...
  • Simplenote. ...
  • 25. Box Notes. An online note-taking app, Box Notes, allows real-time collaboration so you can share ideas with coworkers or share notes with others without having to worry about security.
Jan 17, 2023

What are the 3 pillars of productivity? ›

In other words, Time, Energy, and Attention are the 3 Pillars of Productivity.

What are the 3 D's of the productivity process? ›

Productivity, Efficiency & the Three Ds: Do It, Defer It or Delegate It (to Civil Action Group) If your goals this year include being more productive and more efficient, assessing your habits and simplifying some of your strategies around workload are great places to start.

What cool things can you do on PowerPoint? ›

20 interactive PowerPoint activities to add awesome to classes
  • Play Snapchat Games. ...
  • Create an Instagram story. ...
  • Make an "app" with PowerPoint. ...
  • Brainstorm with PowerPoint sticky notes. ...
  • Create a shared presentation. ...
  • Animate with PowerPoint. ...
  • Annotate an image. ...
  • Write storybooks.
Aug 20, 2020

How do you add cool effects to PowerPoint? ›

Add animations and effects
  1. Select the object or text you want to animate.
  2. Select Animations and choose an animation.
  3. Select Effect Options and choose an effect.

What can I add to a presentation to make it impressive? ›

How to prepare an effective presentation
  1. Keep it simple. ...
  2. Create a compelling structure. ...
  3. Use visual aids. ...
  4. Be aware of design techniques and trends. ...
  5. Follow the 10-20-30 rule. ...
  6. After that, how do I give a memorable presentation? ...
  7. Tip #1: Tell stories. ...
  8. Tip #2: Smile and make eye contact with the audience.
Jan 28, 2022

What are the 5 rules of PowerPoint? ›

  • Each slide should have no more than 5 lines; each line should have no more than 5 words. • Why? ...
  • Use font size 24+ for titles and 20+ for body, and no more than two fonts per slide. • ...
  • A picture is worth a thousand words. • Why? ...
  • Use body language to show people where to look. • ...
  • Keep your presentations under 15 minutes. •

How do I find hidden items in PowerPoint? ›

In PowerPoint for the web you can use the Selection pane to show or hide items on the slide or to reorder them. To open the Selection Pane select the Arrange button on the Home tab of the ribbon and then Selection Pane. The objects are listed in the pane in visual stacking order—top-to-bottom.

Are add-ins in PowerPoint free? ›

Free PowerPoint Add-Ins. Here are 10 PowerPoint add-ins that will help you get your presentations done with the most satisfying results and without breaking the bank. These include apps for improving presentation design, a plugin for generating a QR Code, a tool for building online courses, and many more.

How do you spice up a boring PowerPoint? ›

3. Think Visually When Designing PowerPoint Slides
  1. Choose images that support your message. ...
  2. Go for powerful images that grab attention. ...
  3. Video is also powerful. ...
  4. Limit colors and think contrast. ...
  5. Use a Sans Serif font. ...
  6. Aim for simple data visualization. ...
  7. Limit distracting animations or transitions.
Jan 7, 2020

How do you apply a glow effect in PowerPoint? ›

Select the object that you want to format. Under Drawing Tools, on the Format tab, click Shape Effects or Text Effects. Click Glow > Glow Options.

What are the 5 important items in effective presentation? ›

Here are the essential points to make a successful presentation:
  • Clearly define your objectives before making a presentation.
  • Learning and mastering your subject.
  • Building the plan and thinking about storytelling.
  • Prepare and rehearse your oral presentation.
  • Be natural during the presentation.
Oct 28, 2021

What are the 7 presentation skills? ›

Top 7 Presentation Skills To Stand Out From The Crowd
  • (1) Practice! Practice! ...
  • (2) Be a Storyteller. ...
  • (3) Use Voice Modulation. ...
  • (4) Avoid Information Overdose. ...
  • (5) Make It Interactive. ...
  • (6) Smile and Eye Contact. ...
  • (7) Remember the 10:20:30 Rule.
Aug 24, 2019


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